What You Need to Know About Wedding Rental

    Weddings and rental are a match made in heaven. Nearly every item you’ll need to make your wedding and reception exactly what you’d like it to be, you won’t need to use again. Can you think of the next time you’ll need 20 fine linen tablecloths? Rental saves time, money, and reduces waste.

    Wedding Rental Selection

    Don’t think that just because you’re renting you have to compromise on your vision for the big day. Rental companies depend on offering what renters are looking for, so most carry both classic options and those that are on-trend. Rental selection varies from store to store, so if you don’t see what you’re looking for, check with another vendor.

    You can also expect rental items to be sturdy, high-quality and designed for convenience. We’re not saying you should dance on the tables, but you can expect a product that the rental company knows will stand up to many rentals. Often, rental items stack, fold, and more to allow for transportation and flexibility in use as well.

    What can you rent for a wedding? Just about anything. And, if you don’t see what you’re looking for on this list, call your local rental store and ask if they have it. Finding “wedding rental near me” is as easy as using the Rental Store Quick Locator at the top of this page. Examples of wedding rental items include:

    • Arbors
    • Arches
    • Candelabra
    • Canopies
    • Centerpieces
    • Chafing dishes
    • Chairs and tables
    • Chair covers and tablecloths
    • Columns
    • Dance floors
    • Food preparation and service
    • Flatware, serving ware
    • Flooring
    • Gazebos
    • Tents
    • Tent air conditioning
    • Temporary structures

    Wedding Rental Tips

    To make the most of the wedding rental experience, here are some proactive tips.
    The earlier you can book your rental the better. You’ll have a wider selection of products and styles to choose from the earlier you reserve your rental. The closer you get to your wedding date, the higher the chances that the items you need will already be reserved. With rental it is always better to be overprepared than underprepared.

    Take care of the items. By doing this, renters help keep costs down for everyone. Rental is part of the sharing economy and the cost for the item and maintenance is split by all renters, so the more use that item gets, the better it is for everyone, including the environment.

    Assign someone responsible to handle the rental deliveries, pickups and returns so you are free to enjoy the event. Make sure they’re in the loop on all the details so you are confident they have everything they need to handle the rental and return flawlessly.

    What to Expect When Renting

    It’s a good idea to visit the rental store and talk with the rental professionals in person about your wedding events. They may have insights that can help you achieve exactly what you are looking for with your wedding rental. It can also help you decide if this rental provider is the right fit for you and your wedding and it helps build your relationship with the rental store.

    Control Wedding Costs

    Rental can help you control your costs, because you won’t be banking on something going on sale or trying to sell an item after your wedding. Additionally, you’ll have a good idea of your wedding rental costs when you sign the agreement. There are some variables when it comes to wedding rental.

    • Rental period. Know how long you plan to rent the items and be as realistic as possible so you can get accurate estimates, or offer different scenarios so you can work with the rental store to determine what will be best for your event.
    • Accessories. The chairs you love may be comfortable as-is but add a cushion and even the princess and the pea could sit for hours. Accessories can introduce a unique stylistic element, an element of comfort, or an element of convenience, but they do often come with a price.
    • Delivery. You’ll need to know if delivery to your location(s) is included or if that will be an additional cost.
    • Damage waivers. While most rental items are sturdy, they are not indestructible. Damage waivers will offer protection from unexpected costs but will only cover accidental damage. Damage due to misuse, abuse or negligence is not included.
    • State/local tax. Be sure to ask what tax rates apply to your rental.

    Frequently asked questions

    What to rent for a wedding?

    Rent everything from wedding decor to seating to party effects. Make your day unforgettable with wedding rental.

    What do people rent for a wedding?

    The most common items to rent for a wedding and reception include event tents, tables, chairs, tablecloths, arches and dance floors, but many more rental items are available.

    Is it better to rent or buy wedding decor?

    Renting is almost always better than buying when it comes to wedding decor, both from a cost perspective and an environmental perspective.

    Whether your wedding is an intimate backyard wedding or a 350-guest black tie affair, you can find what you need at your local rental store.

    Contact your local, ARA-affiliated, rental store for information on available rental products to help you take care of your wedding rental needs. To locate the rental store nearest you, use the Rental Store Quick Locator above.

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    Table and Chair Rental 101

    3 Ways to Enhance Your Wedding Space with Rentals

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